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NSGO Annual Meeting 2024

NSGO ANNUAL Meeting 2024

November 27th - 29th | Stockholm, Sweden

Thank you for participating in
annual meeting 2024

For any questions, please contact Adela Ioana Buda: adela.ioana.buda@regionh.dk

Travel & Educational Grants

The winners of the NSGO Travel Grant are:

  • Laura Martin de la Fuente
  • Mira Severin
  • Grzegorz Chmielewski
  • Omnya Ahmed

The winners of the NSGO-CTU Education Grant are:

  • Jenni Koskela
  • Niina Norppa
NSGO Travel Grant
NSGO-CTU Educational Grant

Please register for the meeting, book your accommodation and economy class fly tickets, and you will get reimbursed maximum 1000€, by sending the invoices/receipts together with the Grant payment form.

Grant Payment Form

Reimbursement Form

Dear speakers/Board Members/Foundation Members,

Please send your reimbursement request for the NSGO Annual Meeting 2024 by filling the form below:

Grant Payment Form

Evaluation

Please evaluate the event by clicking the button below:

Evaluation

Presentations

Press the button below to access the NSGO Annual Meeting 2024 Presentations

NSGO Annual Meeting 2024 Presentations

Venue

The meeting will be held in the Sune Bergström Lecture Hall, J3:07, at Karolinska University Hospital in Stockholm, Sweden. The lecture hall is located within the hospital’s conference area and is easily accessible from the main entrance. Please refer to the hospital map for detailed directions.

Map

The lecture hall is indicated with a red X, along with a path from the main entrance to the lecture hall.

Registration has closed

NSGO-Members,
PI & Study Coord./Nurses

The registration fees are as follows:
Study Nurses: 270 EUR
Members: 290 EUR

Includes meals and refreshments during the program and Gala dinner.

Late registration fees:
Study Nurses: 370 EUR
Members: 390 EUR

Will apply for registrations made after November 13th, 2024

“Declaration of Confidentiality”

 Sponsors, Exhibitors &
Non-members

The registration fee is as follows:
1000 EUR

Includes meals and refreshments during the program and Gala dinner.

Late registration fee:
1250 EUR

Will apply for registrations made after November 13th, 2024

“Declaration of Confidentiality”

Conditions for cancellation, refunds and change

Notification of cancellation must be made in writing and sent to Adela Ioana Buda at adela.ioana.buda@regionh.dk

Cancellation of registration will be accepted until November 13, 2024 up to which date the total administration fee will be refunded.
We regret that no refunds or reductions of fees will be accepted for cancellations made after November 13, 2024.

This is only applicable for the administration fee for the NSGO Annual Meeting 2024, and not the accommodation or transportation. Please contact the hotel directly for cancellation of the accommodation.

Blique by Nobis

With its vibrant design and contemporary elegance, the Blique by Nobis is this years chosen hotel for the NSGO Annual Meeting 2024. Furthermore, the Gala dinner will take place here at the hotel’s very own facilities.

Located in Stockholm’s Vasastaden district, it is only a 500 m walk to the venue in Biomedicum. When registering, a link will be provided to book at a special conference rate.

Information:
Address: Gävlegatan 18, 113 30 Stockholm
Phone: +46 8-557 666 00
info@bliquebynobis.se

Please note! Registration is required for the special rate to apply.
Book hotel here.

Book no later than October 25th for the conference rate to apply!

Transportation Information

Stockholm has two airports: Arlanda (ARN) and Bromma (BMA). Arlanda is the main airport, offering most international flights and the best shuttle services. Bromma, while closer to the city, has limited international destinations.

More information about Arlanda Airport at www.swedavia.com/arlanda/

More information about Bromma Airport at www.swedavia.com/bromma/

Shuttle busses

Flygbussarna Airport Coaches operate from both Arlanda and Bromma airports to Stockholm City Terminal/Central Station, among many other stops – With the bus from Arlanda also stopping directly outside the venue, at Karolinska Sjukhuset Eugeniavägen.

Travel times for airport coaches:

  • Bromma to Stockholm City Terminal: 20 minutes
  • Arlanda to Karolinska Sjukhuset Eugeniavägen: 33 minutes

Pricing, time schedules and other information is available at www.flygbussarna.se/en/

Train

Using Arlanda Express, it is possible to get to Stockholm Central in 18 min. Please note that Arlanda Express does not operate from Bromma Airport.

Pricing, time schedules and other information is available at www.arlandaexpress.com

Taxi

Taxis are available directly outside of all terminals at both Airports. Always ask the driver for a fixed price beforehand. We recommend the companies linked down below.

To pre-book a taxi for your arrival, please visit:

Public transportation in Stockholm

Other alternatives includes the commuter train at Arlanda Central Station. The fee can be paid at the entrance to the station at the airport. The train normally leaves every 30 minutes and the total travel time to the venue is 1 hour.

Board train 40 towards Södertälje centrum. Go of at Stockholm Odenplan, and exit at up on the street at Dalagatan/Vanadisvägen. From there it is about 20 min walk to the venue, or a 10 min ride with Bus 6 towards Karolinska institutet.

Please visit sl.se/ to plan your journey (Note! Not available in English)

Call for Scientific Presentations: Open Slots Available

This year, we are pleased to announce that a limited number of 10 minutes slots are available in the main program for scientific presentations – See ‘Preliminary Program’ for open slots!
We invite all members to submit their projects for consideration. We particularly encourage young trainees to participate and showcase their work.

Presenters will be selected based on the quality of their submissions, as well as geographical and subject diversity.

The Applicant has to be a member of NSGO.

Benefits for Presenting Authors:

  • Selected presenters will enjoy a significant discount on registration fees.
  • Presentations will take the form of a 10-minute oral presentation or poster session.

Submission Guidelines for Scientific Presentations

To be considered for selection, please submit an unstructured abstract of your presentation (maximum 200 words) by October 4, 2024.

Your abstract should include the following:

  1. Presentation Title
  2. Presenter’s Name, Title, and Affiliation
  3. Research Group/Other Collaborators Involved
  4. Abstract Content (within 200 words, unstructured)

The abstract can be uploaded down below.

Authors will be notified of acceptance no later than October 18, 2024.

We eagerly anticipate your submissions and look forward to the valuable insights you will bring to this year’s program!

Travel & Educational Grants

The winners of the NSGO Travel Grant are:

  • Laura Martin de la Fuente
  • Mira Severin
  • Grzegorz Chmielewski
  • Omnya Ahmed

The winners of the NSGO-CTU Education Grant are:

  • Jenni Koskela
  • Niina Norppa
NSGO Travel Grant
NSGO-CTU Educational Grant

Please register for the meeting, book your accommodation and economy class fly tickets, and you will get reimbursed maximum 1000€, by sending the invoices/receipts together with the Grant payment form.

Grant Payment Form

Official Language

The language of the conference is English.

Time zone

Stockholm, Sweden is in the Central European Time zone: www.timeanddate.com/time/zone/sweden/stockholm

Climate and Clothing

November in Stockholm can be cold, with temperatures varying from around -10°C to 5°C. Please note that snowfall might occur.
Weather information and forecasts: www.smhi.se/

Local Currency

The Swedish monetary unit is the Swedish krona (SEK). Major credit cards like Visa and Master Card are accepted almost everywhere, also in small businesses. Some does even prefer card payment to cash. Local and regional buses are cash free, but accept Visa and Master Card with pin code. There are many cash-free shops in Sweden, and we recommend you to bring a credit card that is open for transactions made abroad.

Exchange rates may vary. To see current exchange rates, please ask your bank, or use an online currency converter.

Business hours & shopping

Shops are usually open between 10.00 and 18.00 hrs on weekdays and from 10.00 to 15.00 on Saturdays. Shops in the city center may have extended opening hours, including Sundays. 

Smoking policy

Sweden has a strict non-smoking policy, i.e. smoking is prohibited in public buildings, public transport, taxis, buses and trains. All hotel rooms are by default non-smoking.

Electricity

In Sweden the electrical voltage used is 220/230V.

Force Majeure

The organisers are not liable for any claims for damages and/or losses if the entire conference has to be cancelled due to a force majeure incident.

Disclaimer

The organisers are not liable for damages and/or losses of any kind which may be incurred by the conference delegates or by any other individuals accompanying them, both during the official activities as well as going to/from the conference. Delegates are responsible for their own safety and belongings.

Insurance and Vaccinations

The administration fee does not cover insurance for the delegates. The organisers recommend that delegates take out insurance in their home country to cover pre-journey cancellation for personal reasons and necessary insurance to cover accidents, medical expenses and loss of personal belongings during the visit. No vaccinations are needed when visiting Sweden.

Passport and Visas

Delegates are advised to contact the nearest embassy, consulate or travel agency for information about the passport and visa requirements from their country for entry to Sweden.

Privacy Policy for NSGO-CTU

NSGO-CTU treats personal information and complies with the laws and principles of good data
processing practices. Therefore, we have adopted this Privacy Policy, which briefly describes how we treat personal information, so legal and transparent processing is ensured.

We are responsible for processing your personal information:

NSGO-CTU is the data controller and you can contact the organization’s data protection officer:

Mansoor Raza Mirza

Nordic Society of Gynecologic Oncology – Clinical Trial Unit
Copenhagen University Hospital
Department of Oncology, 9431
Blegdamsvej 60
DK-2100 Copenhagen
Office phone: +45 35 45 33 78
fax: +45 3545 2898
nsgo-dpo.rigshospitalet@regionh.dk

We treat the following personal information about personnel participating in NSGO-CTU trials:
• General personal information: For example; contact information such as name, work
address, work phone number, date of birth, email address, country, work title, date of start
of participation and termination in a trial and, if applicable, CV, GCP certificates, records of
training and other qualification data.
• If applicable, financial disclosure forms and/or Bank account number for reimbursement
purposes.

We collect personal information from:
• We will ask you to provide us the information yourself, when you in decide to take part
in NSGO-CTU trials.
The organization’s legal basis to process personal information:
• That we as an organization have a (legitimate) interest in processing your information, for
example to secure your qualifications in handling the care of the participants in a trial.
• That it is necessary for us to fulfill an agreement with your employer
• You have agreed that we can process your information via signing the delegation log.
The purpose of processing personal information:
• The participation of an investigator or of other individuals in a clinical trial which is being
conducted according to the principals governing clinical research as set out in the
Declaration of Helsinki and with the acceptance of all involved Regulatory Health
Authorities and involved Ethical Committees, requires collection, recording, storage,
transfer and/or other use of personal data (personal data processing).
• Communicate regarding studies.
• To handle payments and reimbursements.
• To comply with legislation.
• To deliver services, in the form of the possibility to participate in the Annual Meeting,
Investigator Meeting.
• To be able to give you access to IT systems, databases, eCRFs etc. related to the functioning
of each individual trial.

Consent:
When you decide to take part in a NSGO-CTU trial NSGO-CTU either makes a contract with you or
your employer where terms and conditions are described, or if you put your name on the
Delegation Log of a trial, you agree to the information described in this Privacy Policy.
However, it may happen that we judge it necessary to obtain your written consent for other
purposes. In that case you will have the opportunity to voluntarily agree, and you may withdraw it
at any time by notifying us.
Be aware that there are legal bases for certain forms of processing of your data for the abovementioned purposes and that your consent is the only legal basis for other forms of processing.

Dispatch of your personal information:
Depending on your role in a trial, your personal information might be shared with personnel at
other sites, monitors, group staff in other countries, NSGO-CTU office staff, members of NSGO,
CRO staff, Ethics Committees and Competent Authorities, both in Europe, but also in countries
outside the European Economic Area (for example the US). If your data (personal information) has
been transferred, they will be subject to the data protection legislation of the respective country,
also if a less severe data protection law should exist.
We do not disclose information about you to anyone outside the organization without the above
consent, however, it should be noted, that if you e.g. accept an invitation to a meeting, your
personal information might be forwarded to the meeting location or the meeting organizer. Only
personal information relevant for the 3rd party will be disclosed in these circumstances.
Furthermore, your data can be transmitted to public databases for registration, as well as
publication of a trial and your data can be stored and published in those databases.
Storing and deleting your personal information:
For historical reasons and as your details might be saved in old attendance lists, email
correspondence and minutes from meetings, we cannot promise that all personal information
about you will be deleted, when you end your participation in a study. In general, all information
about a trial is deleted at least 20 years after end of study.

Your rights:
You have a number of rights via the General Data Protection Regulation (GDPR):
• The Right to Information (to be informed what information we process about you)
• The Right of Access (to get a print of the information we process about you)
• The Right to Rectification (to have false information about you corrected)
• The Right to Erasure (to delete information we process about you, however, information
already received cannot be deleted)
• The Right to Restriction of processing (under certain conditions, to have the processing of
your data restricted)
• The Right to Object (to object to your information being used for wrong purposes)

You may make use of your rights by contacting us, however, the legality of the processing carried out
prior to e.g., a withdrawal will not be affected. If you submit a request to have your personal
information corrected or deleted, we will investigate whether the conditions are met and, in that
case, make changes or deletions as soon as possible and, if applicable, also notify our data
processors to do so.

If you do not believe that NSGO-CTU handles your data correctly, you can file a complaint with the
supervisory authorities – The Danish ‘Datatilsynet’ – About processing your personal information
(www.datatilsynet.dk).

Revision of Privacy Policy:
We reserve the right to change the organization’s privacy policy. When we change privacy policy,
we also change the date and version number at the bottom of this document. In case of significant
changes, you will receive a notification.

The current privacy policy for NSGO-CTU is always available on our website.

Practice Areas

Newsletter

Sign up to our newsletter

Privacy Policy for NSGO

NSGO treats personal information and complies with the laws and principles of good data processing practices. Therefore, we have adopted this Privacy Policy, which briefly describes how we treat personal information, so legal and transparent processing is ensured.

We are responsible for processing your personal information:

NSGO is the data controller and you can always contact the organization’s data protection officer:

Mansoor Raza Mirza

Nordic Society of Gynecologic Oncology – Clinical Trial Unit
Copenhagen University Hospital
Department of Oncology, 9431
Blegdamsvej 60
DK-2100 Copenhagen
Office phone: +45 35 45 33 78
fax: +45 3545 2898
nsgo-dpo.rigshospitalet@regionh.dk

We treat the following personal information about members:

  • General personal information: For example, contact information such as name, work address, work phone number, private phone number, date of birth, email address, country, work title, date of membership, date of membership termination and cv in relation to membership application. Parts of credit card number via Epay and, if applicable, Bank account number for reimbursement purposes. When applicable, Board Members may be asked to give NSGO copies of other personal documents (for example passport or tax bill) in relation to the Danish Laundering Act.
  • Other information: For example, positions of trust, board membership and other duties in relation to the organization.

We collect personal information from:

Usually we will get the information from you, when you register to become a member of NSGO and when you apply for reimbursements or pay your membership fee

The organization’s legal basis to process personal information:

  • That we as an organization have a (legitimate) interest in processing your information
  • That it is necessary for us to fulfill an agreement with you
  • You have agreed that we can process your information via becoming a member of the

The purpose of processing personal information:

  • That we can run the organization’s activities, including planning, implementing and following up on them
  • To invite to vote for Board and President Elect elections
  • To distribute newsletters
  • To comply with legislation
  • To deliver services, in the form of the possibility to participate in the Annual Meeting, Investigator Meeting and if applicable Strategic Meetings, Board Meetings, Scientific Committee Meetings, Foundation Meetings.
  • To notify members about other Gynecologic Cancer Managing your relationship with the organization
  • To handle your membership rights
  • For you to fulfill your obligations as a member of the organization, including paying the membership fee, etc.
  • Being able to display situation images from a specific event in the organization for instance from NSGO Annual Meetings
  • To maintain historical value data for statistics and the like

Consent:

When you become a member, we have a legal basis to process your personal information for the (legitimate) interest of the organization. However, it may happen that we judge it necessary to obtain your written consent for other purposes. In that case you will have the opportunity to voluntarily agree, and you may withdraw it at any time by notifying us.

Dispatch of your personal information:

We do not disclose information about you to anyone outside the organization without your consent, however, it should be noted, that if you e.g. accept an invitation to a meeting, your personal information might be forwarded to the meeting location or the meeting organizer. Only personal information relevant for the 3rd party will be disclosed in these circumstances.

Storing and deleting your personal information:

For historical reasons and as your details might be saved in old attendance lists, email correspondence and minutes from meetings, we cannot promise that all personal information about you will be deleted, if you terminate your membership.

Your rights:

You have a number of rights via the General Data Protection Regulation (GDPR):

  • The Right to Information (to be informed what information we process about you)
  • The Right to Rectification (to have false information about you corrected)
  • The Right to Restriction of processing (under certain conditions, to have the processing of your data restricted)
  • The Right to Object (to object to your information being used for wrong purposes)

You may make use of your rights by contacting us. If you submit a request to have your personal information corrected or deleted, we will investigate whether the conditions are met and, in that case, make changes or deletions as soon as possible and, if applicable, also notify our data processors to do so.

You can file a complaint with the supervisory authorities – The Danish ‘Datatilsynet’ – About processing your personal information (www.datatilsynet.dk).

Revision of Privacy Policy:

We reserve the right to change the organization’s privacy policy. When we change privacy policy, we also change the date and version number at the bottom of this document. In case of significant changes, you will receive a notification.

The current privacy policy is always available on our website.

Practice Areas

Newsletter

Sign up to our newsletter

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